ITC505 ICT Project Management

Published : 13-Oct,2021 | Views : 10

Question:

Create a time-phased budget for your example project using bottom-up estimating. To the extent your sponsor will supply rates for workers, use those. Approximate rates for ones you cannot get. Ask your sponsor how they treat indirect costs. Be sure to include direct labour costs for you and your team mates and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident. Give examples of known knowns and known unknowns on your project. Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns.

Develop and describe 3 quality issues related to this project that your project team could implement to ensure quality.Develop a closure checklist that the project team will use to ensure that the project has been closed properly.Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.

Answer:

The purpose of developing online research program is to accumulate new ideas and innovation from the world around through the medium of social media platform. It helps in managing links between research students who are widely located. The new innovative idea of online web application of research program helps in overcoming the problem of arranging physical meetings between research guide and students. The social media facilitates the student to arrange face to face communication with their supervisor as well as international experts. The students are able to develop a high quality research project under the guidance of their supervisor and other associated international experts.

The implementation of social media platform with the research development centre involves proper monitoring of the system for the smooth functioning of the system. “The research developers should be aware of the positive and negative impact of social media” (Singh, 2016). “They should be aware of the risk associated with the online social research program so that they can carry over their research document in the right direction” (Patil, 2015). The students should post their documents and ideas on the social media which they do not want to keep secret. “The comments posted on the ideas should be clearly judged” (Wilson, 2014).

The strategy should be developed for the growth of the community on the social media platform. The research topics of the students can be hijacked by the other participants. The topics should be suggested with proper care of leakage of information. The youth is moving forward to admit the proposal of online research development program but the senior research developer are not getting attracted towards the new program.

They want to follow their old tactics of research development programs. The platform of social media opens the path for viruses and malware attack. “The countermeasures should be taken for managing the hardware and software security” (Wang, 2016). The positive impact of social media platform is that it is successful in influencing the other researchers to participate in the open forum of research development program. The messages sent by the researchers cannot be kept private to the particular audience. The following table shows the negative and positive impact of social media research centre.

Negative Risks

Positive Risks

Infected profile sites, Malicious links, And URL shortening services: “The social media platform provides the services of uploading several important research data on the portal which can help the research developers to develop a high quality research report” (Li, 2014). The hackers create some infected profiles which can hijack the innovative ideas of the researchers. They can send malicious links to the researchers which can harm the software and hardware of the research students.

The positive impact of social media platform is that it is successful in influencing the other researchers to participate in the open forum of research development program. “It is successful in providing new ideas which can be accumulated from the research developers who are remotely located” (Keelan, 2015).

The table below shows the details of risk associated with the online research development program using the fundamentals of social media platforms:

Data sharing platform

Weaknesses of the traditional research program

Misusing of data

Risks associated with social media

Blogs and Micro-blogs

Photos and video sharing

Social networking

Search engines

Message boards

Email facility

Ambiguous policies

Unclear roles

Inconsistent processes

Vulnerabilities of the system

By students

By hackers

Fraud

Loss of intellectual property

Financial loss

Violation of privacy

Non-compliance

Quality Management plan:

The proposed project is equipped with certain risks. The quality management plan should be developed so that the application can be developed free of flaws and obscure. “The researchers can get high quality web application for the research development program” (Karakiza, 2016). The quality management program focuses on three activities which are named as governance, processes, and system. “The quality of the proposed project can be improved by focusing on the activities related with compliance, performance management, cultural and leadership program” (Collin, 2013). The table below shows the effective management of quality for indulging social media with the research development program:

Particulars	Description
Risk awareness cultural program	The research students should be aware of responsibility of managing risk associated with the social media program
Compliance	The monitoring system should be indulged with the risk management program. The regulatory initiatives should be taken for managing risks at all level.
Performance Management	The progress of the research centre can be evaluated in terms of managing good and healthy relationship between students, supervisors, and international partners.
Governance	To overcome the risk associated with the social media platform new formats of security policies should be developed The structure of managing social media risks is comprised of following: ü The roles and responsibilities should be formally defined ü The proper coordination should be developed between different participating units indulge with the research development program ü The policies should be accepted by research developers ü The level of risk tolerance should be wee-defined ü Escalations pathways should be clearly defined ü Crisis management should be based on operational model
Processes	The risk management and quality management of social media platform is based on adjustment of operation in risk assessment and monitoring system. Following are the activities which are involved in the processes: ü Identification of risks associated with the social media platform such as intellectual property loss, prevention from fraud, disruption of the business processes, and others ü The processes focuses on assessment of the risk, identification, monitoring, and reporting ü Risk mitigation and transfer for making cost effective
System	The data can be effectively managed between new technologies to overcome the problem of risk associated with social media The management of data can be improved by effectively using the new platform of social media. The processes which are involved in managing the data are listed below: ü Involvement of text analytics engines ü Procedures used for data security and storage ü Development of reporting and dashboards

Checklist and Project evaluation:

The owners of the project are provided with the checklist to estimates the effectiveness of the proposed project. Closure checklist is described in the table below:

Particulars	Descriptions
Assessment of vulnerabilities associated with social media platform	The proper monitoring should be done to assess the activities related with social media platform in terms of regulatory, research centre, market, and legal risks
The risk governance structure should be expandable	The tolerance level of the risk can be increased by formulating new policies according to the arrival new risks associated with the web application with the passage of time. “The inconsistency can be created due to the decentralization of governance model” (Chen, 2014).
Monitoring tools and technologies should be used	The identification of risks can be measured in terms of data collected from different research developers, analysing the unstructured data, monitoring of risk situation, measurement of risk exposure, and others.
Arrangement of risk awareness program	“The step should be taken to arrange risk awareness program for the smooth functioning of the web application” (Agarwal, 2010)
Capability of direct selection of research guide	The student can select their guide according to their choice and requirement in order to develop a high level report
Arrangement of meetings	The meetings should be arranged between research student, supervisor, and other international experts

Project Evaluation:

The project manager wants to change the traditional working of the research program by utilizing the concept of social media which can provide a new scenario to the online web application of the research centre. The social media program helps in providing new innovative ideas on the proposed research topic. The student can develop a high quality research report with ease without making any efforts on arranging surveys and questionnaire.

“The student can arrange online questionnaire program and asked for different ideas on the proposed research topics from different participants who are remotely located” (Taariq, 2012). “The evaluation of the performance of the proposed project can be measured in terms of measurable organizational value” (Thoene, 2012) which are categorised as generation of new ideas through the platform of social media, displaying the list of research topics and projects, displaying the list of supervisor and research guide, updating of current trends in the information on the web application, the division of responsibilities among the stakeholders, keep ahead of the competitors, the responsibility of updating the information on the web portal, and the management of links with international partners, students, and research guide for the development of good and healthy relation.

Conclusion:

It is concluded that the online research program is successful in carrying accumulation of new ideas and innovation from the world around through the medium of social media platform. The social media program helps in providing new innovative ideas on the proposed research topic. The step should be taken to arrange risk awareness program for the smooth functioning of the web application. The progress of the research centre can be evaluated in terms of managing good and healthy relationship between students, supervisors, and international partners. The quality of the proposed project can be improved by focusing on the activities related with compliance, performance management, cultural and leadership program.

References:

Agarwal, N. (2010). Information quality challenges in social media (1st ed.). Retrieved from http://mitiq.mit.edu/ICIQ/Documents/IQ%20Conference%202010/Papers/3A1_IQChallengesInSocialMedia.pdf

Chen, W. (2014). The effects of social media on college students (1st ed.). Retrieved from http://scholarsarchive.jwu.edu/cgi/viewcontent.cgi?article=1004&context=mba_student&sei-redir=1&referer=http://www.google.co.in/url%3Fsa%3Dt%26rct%3Dj%26q%3Dresearch%2520paper%2520pdf%2520on%2520impact%2520of%2520social%2520networking%26source%3Dweb%26cd%3D2%26cad%3Drja%26uact%3D8%26ved%3D0ahUKEwiZjp2HivLTAhWFs48KHV9bCyMQFggvMAE%26url%3Dhttp%253A%252F%252Fscholarsarchive.jwu.edu%252Fcgi%252Fviewcontent.cgi%253Farticle%253D1004%2526context%253Dmba_student%26usg%3DAFQjCNGuJxIGBLpu4wZ05kFRhR_nkusnwA#search=%22research%20paper%20pdf%20impact%20social%20networking%22

Collin, P. (2013). The benefits of social networking services (1st ed.). Retrieved from http://www.uws.edu.au/__data/assets/pdf_file/0003/476337/The-Benefits-of-Social-Networking-Services.pdf

Karakiza, M. (2016). The impact of social media on public sector (1st ed.). Retrieved from http://www.sciencedirect.com/science/article/pii/S1877042815012744

Keelan, J. (2015). Literature review on effectiveness of the use of social media. (1st ed.). Retrieved from https://www.peelregion.ca/health/resources/pdf/socialmedia.pdf

Li, Y. (2014). Risk associated with new technology. 1st ed. [ebook] Retrieved from: http://msqaa.org/Best_Practices/Quality_Control/RisksNewTechnology.pdf

Patil, M. (2015). Social media and customer relationship management (1st ed.). Retrieved from http://www.iosrjournals.org/iosr-jbm/papers/ncvbm/volume-1/5.pdf

Singh, T. (2016). Social media its impact with positive and negative aspects (1st ed.). Retrieved from http://www.ijcat.com/archives/volume5/issue2/ijcatr05021006.pdf

Taariq, W. (2012). The impact of social media on education (1st ed.). Retrieved from https://www.ijcsi.org/papers/IJCSI-9-4-3-407-411.pdf

Thoene, W. (2012). The impact of social networking sites on college students (1st ed.).

Wang, C. (2016). Social networking overview: Current trends and research challenges (1st ed.). Retrieved from http://cordis.europa.eu/fp7/ict/netmedia/docs/publications/social-networks.pdf

Wilson, K. (2014). Literature review on effectiveness of the use of social media (1st ed.). Retrieved from https://www.peelregion.ca/health/resources/pdf/socialmedia.pdf.