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Write a brief reflection of no more than 300 words of your team work experience in this subject. To guide your reflection you should address the following questions:
The report is written for Virtucon & Globex for the development of an automated information system. The report covers team charter, learning cycles, communication plan and reflection for the project.
Virtucon & Globex Project Team
The details of the project team have been included below.
Name | Contact | |
| Phone | |
Project funds and finances | financefunds @virtucon.com | 444-777-1234 |
Administration | administration@virtucon.com | 444-777-5678 |
Development | development@virtucon.com | 444-777-9101 |
Human Resources & Management | hrm@virtucon.com | 444-777-1213 |
Sales & Marketing | salesmarketing@virtucon.com | 444-777-1415 |
Maintenance & Support | maintesupp@virtucon.com | 444-777-1617 |
Virtucon is a company that has been contacted by Globex for the development of an automated information system for an annual event. The system is to be developed to overcome the issues related with the manual system.
The automated system will comprise of several functional and non-functional requirements. There will be ticketing options that will be included in the system along with scanning of the barcode. The system will also provide the ability to print and generate the tickets along with the extraction of the reports.
Who | Skills & Knowledge | Roles | By When |
FM | Finance management skills | Cost-benefit analysis, designing and tracking of budget | Planning phase |
PD | Coding skills | Coding of the front end | Execution Phase |
HRM | Resource Management & Leadership skills | Allocation of duties to human resources | Planning phase |
UI | User Interface and design | Design of the UI | Execution phase |
ST | Manual and automation testing skills | Test creation, execution & defect reporting | Implementation phase |
SM | Marketing and negotiation skills | Design of marketing and sales strategies | Control phase |
STM | Maintenance and support skills | Recording and responding to the incidents for resolution | Control phase |
PM | Organizational project management skills | Project planning, communication planning, team management | Project lifecycle |
An invitation shall be sent out to all the attendees by the Project Manager that must be acknowledged. Meeting agenda shall be followed for discussions and notes must be taken down (Asrt, 2017).
SharePoint, Email and Instant Messaging
Team collaboration, professional and ethical code of conduct
The virtues of honesty, professional development, competency and priority to the customer interest shall be followed.
Already Know | What we think we Know | Not Known |
Project Estimations | Accurate estimations of budget and schedule | Project risks |
Business Specifications | No inflation in the scope | Scope related risks |
System Qualities | Priority to functional requirements | Equal treatment to system qualities and functional aspects |
Ethical and Professional Standards | Code of conduct | Compliance issues |
Communication Mechanisms | Meeting rules, guidelines, process | Specific customer expectations |
Ticketing Options | Different ticketing options | Additional charges and payment details will be required |
Stakeholder | Details | Frequency | Location | Purpose | Mechanism |
Project Client | Progress Report | Weekly | SharePoint | Tracking of project status | SharePoint |
Project Manager | Project funds, Project Status | Daily | SharePoint | Tracking of project status | SharePoint |
Team Members | Project Plan | Planning Phase | SharePoint | Understanding of project specifications | SharePoint |
External Stakeholders – Vendors & Customers | End product | Product release | SharePoint | End-product | Website and mobile application |
Project Name: Virtucon & Globex | |
A. Commitments. | To achieve project goals |
|
|
B. Team meeting. | Daily at 9:00 AM |
Meeting Objective | Meeting execution as per agenda |
Problem Solving | Discussion of the problem and resolution by the Project Manager |
Conflict & Problem Management | Discussion of the conflict and resolution by the Project Manager |
Dispute Resolution | Discussion of the dispute and resolution by the Project Manager |
C. Meeting Rules & Expectations | · Daily meeting at 9 in the morning · Active participation by the attendees · Customer interest shall be given priority (Muszynska, 2015) · Information privacy and security must never be violated |
The information system that has to be designed for Globex must include the implementation and use of project management methodology as agile management. It will make sure that the end product is scalable and flexible and all the changes during the project lifecycle are handled properly.
Alatalo, U. (2012). Communication Strategy in Projects. [online] Dphu.org. Available at: http://www.dphu.org/uploads/attachements/books/books_5840_0.pdf [Accessed 21 Dec. 2017].
Asrt (2017). Group Project Charter. [online] Asrt.org. Available at: https://www.asrt.org/docs/default-source/educators/groupprojectcharter.pdf [Accessed 21 Dec. 2017].
Besner, C. and Hobbs, B. (2012). Contextualized Project Management Practice: A Cluster Analysis of Practices and Best Practices. Project Management Journal, 44(1), pp.17-34.
Kerzner, H. (2013). Project Management: A Systems Approach to Planning, Scheduling, and Controlling. [online] Honestyets.pbworks.com. Available at: http://honestyets.pbworks.com/f/Project+Management+-+A+Systems+Approach+-+10thEd.pdf [Accessed 21 Dec. 2017].
Muszynska, K. (2015). Communication Management in Project Teams - Practices and Patterns. [online] Toknowpress.net. Available at: http://www.toknowpress.net/ISBN/978-961-6914-13-0/papers/ML15-266.pdf [Accessed 21 Dec. 2017].
Uwm (2014). UWM Content Management Team Core Service Team Charter. [online] Www4.uwm.edu. Available at: http://www4.uwm.edu/dept/coreteams/members/files/UWM%20Content%20Management%20Team%20Draft_5-24-04.pdf [Accessed 21 Dec. 2017].
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