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Develop an appropriate metric - this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.
The overall budget that would be assigned to the project team for the completion of the project activities will be AUD 50,000.
There are many costs that will be involved with the project such as the ones associated with design, resources, tools, equipment, testing, closure, implementation and likewise.
The main objectives of the project will be to set up a web site for having an online presence for the social media research centre.
The web site will offer an integrated and collaborated platform for accessing and viewing the details on the research projects and topics which would provide advantages to the organization in terms of goodwill, competitive gain and customer base (Dutot, 2016).
Project of the web site development and implementation will not cover the negotiation and advertising activities.
Name of the Parameter | Value that will be added |
Better | Performance and goodwill in the market |
Faster | Time to handle exceptions Query and error handling |
Cheaper | Resource Costs Technical and Operational Costs |
Do more | Fulfillment of customer expectations Expansion of the organizational services |
Stakeholder | Set of Expectations | Target |
Sponsor of the project | Better goodwill and performance in the market | Increase by 29% |
Research Students | Better query handling and integrated and collaborated information | Increase by 39% |
Third parties | Reduction in technical, staffing and operational costs | Decrease by 25% |
Research Guides | Better query handling and integrated and collaborated information | Increase by 39% |
Employees | Automation of activities | Increase by 81% |
Projects that are similar to the web site development of social media research centre have been observed to fail because of the reasons associated with poor management and inadequate leadership leading to the major risks associated with time and budget along with resources (Nelson, 2005).
The allocation of the project resources and management will be done as per the skill sets and experience in this case to avoid any of such risks. Also, an amalgamation of reviews and inspections will also be included to verify and validate the project.
The communication plan will be designed and distributed in the project planning phase with the purpose to enhance the communication activities and incorporate the qualities such as clarity and ease of understanding in the project.
The communication with sponsor will be maintained during the entire lifecycle of the project through the modes of communication such as teleconferencing and emails along with exchange of weekly reports on the project progress (Williams, & Lewis, 2008).
The communication with the project team will be the accountability of the manager and there will be exchange of reports, setting up of meeting, one on one discussions and group discussions organized for the same.
Third parties will be contacted once a week to provide them information on the project progress through the medium of progress and status reports.
Developed application will be released and provided to the end users (Papulova, 2016).
A variety of information will be shared during the lifecycle of the project covering details such as specifications of the project, progress details, defects in the developed application, guidelines, ethical standards, quality standards, change requests and deliverable details.
The documents, reports, meeting notes and other media will be placed on the common SharePoint location.
The rest of the information will be exchanged and placed on emails and local communicators.
The communication plan will be designed and distributed in the project planning phase with the purpose to enhance the communication activities and incorporate the qualities such as clarity and ease of understanding in the project (Wilson, 2004).
Communication with external parties will be organized and executed with the use of teleconferencing mediums and emails.
Internal communications will be executed using tele-media and meetings rooms.
It is being assumed that the requirements of the project will remain static during the entire lifecycle of the project. However, there are numerous uncertainties and risks that are associated in terms of the project changes (Brady, 2008).
These changes may come up in the form of project specifications, budget, time along with the expectations of the customers. The management of these changes will therefore take place in an organized manner by following the cycle as definition, approval, management implementation and review.
Meetings will play a major role in the project and will have the agenda to communicate the project information to the internal and external parties.
The meetings that will be executed and organized with the external parties of the project such as third parties and sponsor will have the agenda to understand the expectations of the parties during the project progress and to communicate the status to the meeting attendees. Also, capturing of any of the major changes will also be targeted during the meetings.
Satisfaction of the resource is a prime necessity for the enhanced levels of productivity and efficiency of the resources. The same will be targeted in the project meetings as the conflicts and disputes will be discussed during the meetings along with the communication and sharing of the latest changes and comments by the project sponsor and other third parties.
These meetings will also lead to the establishment of a stronger bond between the project resources leading to the improvement of the performance of the project team as a single unit along with the enhancement of individual contribution that will be made.
Brady, M. (2008). Analysis of a public sector organizational unit using strategic and operational analysis tools. Knowledge And Process Management, 15(2), 140-149. https://www.researchgate.net/publication/229619973_Analysis_of_a_public_sector_organizational_unit_using_strategic_and_operational_analysis_tools
Dutot, V. (2016). Social media and business intelligence: defining and understanding social media intelligence. Journal Of Decision Systems, 25(3), 191-192. https://www.researchgate.net/publication/304185506_Social_media_and_business_intelligence_defining_and_understanding_social_media_intelligence
Nelson, J. (2005). Corporate governance practices, CEO characteristics and firm performance. Journal Of Corporate Finance, 11(1-2), 197-228. https://www.researchgate.net/publication/223843204_Corporate_Governance_Practices_CEO_Characteristics_and_Firm_Performance
Papulova, Z. (2016). Role of Strategic Analysis in Strategic Decision-Making. Procedia Economics And Finance, 39, 571-579. https://www.researchgate.net/publication/305396345_Role_of_Strategic_Analysis_in_Strategic_Decision-Making
Williams, W., & Lewis, D. (2008). Strategic management tools and public sector management. Public Management Review, 10(5), 653-671. https://www.researchgate.net/publication/262862837_Strategic_management_tools_and_public_sector_management
Wilson, A. (2004). How process defines performance management. International Journal Of Productivity And Performance Management, 53(3), 261-267. https://www.researchgate.net/profile/Karen_Fryer2/publication/235294551_Performance_management_in_the_public_sector/links/0f31753ba9da3c9a8c000000
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