BMGT615 Contribute to Organization Development

Brainstorming is an activity where a group of individuals gathers in order to generate ideas that can be utilized to address certain issues affecting them or an organization. In this situation, Bounce Fitness organization has just made the decision to make a significant organizational change where it will separate from a central organization that consists other fitness organizations in order to operate independently. As explained earlier, the purpose of this separation is to increase the effectiveness of its operation and satisfaction to the customers without being bound by the rules and operation limitations of the center. With this regard, therefore, the organization requires a large number of ideas and improvement strategies that can be obtained through a brainstorming session (Cheung. & Holbeche, 2015).

The first aspect is determining the individuals who will be in the brainstorming session. Since the organization has a large number of individuals, it is not possible to include all stakeholders in the brain storming session. The most appropriate group of individuals to join the session is the organizational management. Since the first major necessity of the session is a quiet room where the individuals can be able to concentrate without being distracted by noise or any other sources of distraction. The organization can then secure a room like the organizational boardroom and use it to brainstorm. The other important strategy through which they achievement can be made is through hiring a quiet meeting space where the individuals can meet (Anderson, 2011).

Another aspect of this meeting is having an individual who will write the ideas that will be developed in the session. This individual should record each idea effectively in order to avoid future alteration of ideas from what they had initially been presented. Another aspect of this session is to ensure that the individuals are all given an opportunity to present their ideas. Without allowing all individuals to present the ideas that they have, the session cannot be considered successful. The session will also allow individuals to manage remaining effective in the activities that they involve in. This will help in ensuring that the brainstorming session manages to be highly effective (Anderson, 2013).

The purpose of a meeting minute is to record all the information that was spoken in a meeting. In this case, the meeting is mainly to plan a strategy that will help the organizational management obtaining support from the personal trainers.

The meeting adjourned at 8:00 AM with a word of player from the head of the finance department. In attendance of the meeting include the chair of the meeting and the general manager of the organization, the finance officer, the human resource manager, the secretary of organizational affairs and two organizational shareholders.

The first agenda that was discussed at the meeting is how the organization can obtain support from the personal trainers. The chair of the meeting began by explaining that personal trainers are likely to support the changes since they support its main agenda of increasing organizational effectiveness and customer satisfaction. The human resource manager then added on this agenda by explaining that the personal trainers require convincing since the change affects them directly. In order to achieve the set goals, the trainers would require further training on how to train individuals effectively. The secretary of organizational affairs provided the generally accepted solution of calling the trainers for a meeting and then explaining to them the change, its importance and how it will affect them, even before the change is implemented.  

The other agenda addressed the meeting is how the organization will manage to reduce resistance from stakeholders of the organization on the change. The chair of the meeting suggested targeting the most influential individuals of the organization and seeking their support on the same. The human resource manager expressed the concern of when these individuals do not offer their support. In response to this concern, the finance manager explained that the target should be to ensure that the majority of these individuals support the change since, with their support and the management willingness to implement the change, there will be a less general resistance of the same.

A question was raised by the human resource manager on how the most influential individuals will be identified. The finance manager answered the question by stating these individuals as those who have the ability to impact what decision is made. The target individuals, therefore, include the board members and any shareholder that has a large number of shares in the organization. After the agenda was completed, there was not any other business and thus the secretary of organizational affairs closed the meeting with prayer.

References

Anderson, D. (2011). Cases and Exercises in Organization Development and Change. Thousand Oaks: SAGE Publications, Incorporated.

Anderson, D. (2013). Organization development : the process of leading organizational change. Thousand Oaks: SAGE Publications, Inc.

Cheung. & Holbeche, L. (2015). Organization development : a practitioner's guide for OD and HR. London Philadelphia: Kogan Page.

Cummings, T. & Worley, C. (2013). Organization Development and Change. Stamford, CT: Cengage Learning.

Cummings, T. (2008). Handbook of organization development. Los Angeles: SAGE Publications.

Kondalkar, V. (2009). Organization development. New Delhi: New Age International (P) Ltd., Publishers.

McLean, G. (2006). Organization development : principles, processes, performance. San Francisco: Berrett-Koehler Publishers.

Yaeger, T., Head, T. & Sorensen, P. (2006). Global organization development : managing unprecedented change. Greenwich, CT: IAP - Information Age Pub.