BSB41515 Certificate IV in Project Management Practice

Part A – Written or Oral Questions

1. Identify a stakeholder or group of stakeholders within your Project that requires frequent Project Communications.You will then need to establish the Information you believe they would require. You will have to gather the Information from various and relevant Sources and then prepare a written Report indicating the necessary Information in an appropriate format.

You also need to discuss briefly how to treat this Information in a secure manner.

2. Identify a Communications Strategy that is currently used within your project that you believe can be improved. You need to gather and obtain Feedback from relevant Stakeholders using a method you believe is effective. You will then need to sort through the Information received in order to evaluate the Efficiency of this Strategy in order to achieve the Project Objectives.

Finally, you are required to produce a Report where you will detail the Lessons learned from this exercise, briefly explaining Organisational Policies and Procedures that are relevant to this Project.

Part B – Written or Oral Questions

1. Using your selected or your current Project, provide the following information that would be used to influence the Communications Plan at the outset of the project:

a. Overall Aim of the Project,
b. The Scope,
c. The Resources that would be needed,
d. The Timeline or the Schedule,
e. The estimated Cost,
f. The Potential Risks and,
g. The related Dependencies.

2. What Communications Networks are you planning to include in your Communications Plan?

3. Comment on the different ways of processing Project Information?

4. What would be the Information Storing Policy for your Project?

5. How do you see this relating to your Role?

6. In what sort of Environments do you communicate with clients and other stakeholders as part of your role?

7. What Reports are you expected to prepare and produce within your role and what Authorisation would they require?

8. What Information would you seek to obtain from the following Project Authorities within your role?

a. Project Manager,
b. Project Team,
c. Team leaders,
d. Project Sponsor,
e. Clients
f. Investors
g. Steering Committee,
h. Internal Departments,
i. Information Databases and
j. Community

9. When evaluating the Efficiency of a Communications Strategy within your Project, from whom would you seek Input and Feedback?

10. In your opinion, why do you think it is important to complete Lessons Learned Reports?