HIM210-IT Write Up

As the HIM Director you are in charge of the purchase process of an encoder for your staff of 20 coders. You have established the criteria you will use to make your decision and created a grid. 1. Based on the information from the RFPs listed in the grid below choose an encoder for your department and justify your choice. Possible Encoders for Coding Department Vendor 1 Vendor 2 Vendor 3 Type of Encoder Knowledge-based Logic-based Knowledge-based Grouping & Pricing DRG X X X APC X X X ASC X X Integrated coding references X X X Built-in code edits X X X Productivity reports X X Platform Installed Either Web-based Support Technical X X 6 mo. free then $500/mo Coding X Cost Initial - $25,000, $1000/user > 10 Initial - $32,000 $500/user > 10 Initial - $17,500 $500/user > 10 Annual Maintenance $5,000 (annually) 10% of total cost (annually) $2,500 (annually) 2. The IT department was not part of this selection process. When they discovered that you were in the process of signing a contract for a new encoder, they questioned you on whether or not it would be able to interface with the EHR. You realize this was a key item that you did not address, you learn that it is possible, but will cost an additional $2,500. Design a negotiation strategy to attempt to reduce or eliminate this cost.