EPM 5600 Principles of Project Management

The report depicts the role of a project manager while developing a medium-rise office building in Melbourne subrub. In order to develop such project an Australian project management consultancy named as ProCon Services and Vella Office Fit out organizations got engaged to each other. The project manager is responsible to play the leading role while developing and implementing the project for the medium rise business organization’s fit out.  In order to reduce the workload the project manager has divided the work among the company staffs and the contractors and sub contractors.  After successful completion of the fit out Ferarri software, a computer software company will be reallocated to the newly designed office building.  However, during the project ongoing phase the project manager Tony Faultier left the organization for which major issues raised.

The project development plan includes aim, objectives, project assumption, project constraints and project scope. Apart from this the time schedules, Work Break down structure, time phase budget are also elaborated in this report. Quality plan, quality control and human resource management are the other factors that are required to be considered for successful implementation of the project. Not only this but also a project communication and risk management plans are also illustrated in this report. The risks occurred because the project manager left the project suddenly. In order to mitigate the issues, certain recommendations are also illustrated in this report.

1.1 Aim

The aim of the project is to develop a fit out plan for a medium rise computer software company named as Ferrari software. The fit out plan include furnishing, plumbing, electric wearing and development of telecom infrastructure. The assumed fit out accommodation states that the capacity of the room is for 200 people. As per the constructors the developers will build a four level building and in each floor the accommodation capacity is around 50 people thus the total capacity of the newly planned building is around 200 people. Though, technical security is not the responsibility of the fit out plan project developers, but still a construction level security are required to be adopted by the project developers.

1.2 Objective

To develop a medium-rise office fit out plan for a four level building including electric wearing, plumbing, telecom infrastructure and furnishing

• To complete the project within the estimated fit out budget that is $1.2 Million
• To complete the project within four months that is from 1^stMarch to 30^th
• To develop a time schedule while developing a project fit out plan
• To develop a communication matrix and risk register as well
• To understand the role of leadership while developing and implementing the building fit out plan

 1.3 Project scope

In this particular project the manager will consider all the relevant aspects those are necessary for the development of project plan. A human resource management plan, risk register, communication matrix and a time phase budget including the time schedule and work breakdown structure is also elaborated in this report. In addition to this, the role and responsibility of the project stakeholders are also illustrated in this report.    

1.4 Project assumption 

• The project is assumed to be completed within 4 months
• Total assumed estimated project budget is referred to as $1.2 Million.
• The first project manager has completed some parts of the entire project.

1.5 Project constraint 

For this project, triple project constraints are selected in terms of project scope, time and cost. Before the initiation of the project the project manager has assumed that the fit out project will be completed within four months with an estimated budget of $1.2 Million.

2. Brief summary of the current status of the project 

In order to reduce the work burden, the project manager should divide the work load between the employees and the project contractor. For implementing a conflict and error free project the manager should develop a proper deployment plan and accurate work break down structure.

2.2 Gantt chart 

3.1 Schedule and time management 

In order to implement the project successfully the project manager should manage the schedule properly. As the first project manager Tony Faultier left the project suddenly thus, the project was half completed and in order to complete the project within estimated time phase schedule management is very much necessary. Due to half completion $675k money was already spent and the rest of the part is required to be done by the project development team.

3.2 Cost or budget management

For the successful completion of the project the project manager is needed to develop a communication plan. According to the communication approach, open communication process should be adopted. With the help of open communication approach the project team members will be able to communicate freely along with the project manager and they can also share their point of views with the others.

3.3 Communication matrix

 4. Overview of leadership behavior on the project

After analyzing the structure of the project it has been found that the main issue rose due to the lack of leadership features. The initial project manager does not have all the characteristics those are necessary to be possessed by a leader. In order to mitigate the leadership oriented issues the project managers are required to use the organizational zoo model. The project team members have observed certain features in the project manager and those are as follows:

1. The project manager is little lazy on his work and due to lack of patience and tolerance he was unable to motivate them to complete the task within the estimated time phase.
2. The project manager possesses quite autocratic leadership style thus he was not interested to listen to other team members.

On the other hand the incentives or bonus policy arranged by the business organization was very much logical. According to the bonus policy the staffs those who will exceed the work target will be able to get bonus. Due to the accidental leakage of plumbing the fit out process developed for the first floor get affected very badly which leads the project towards high delay. Again, it is also complained that some of the contract staffs are also unable to provide expected working outcome due to lack of training and experiences. In order to mitigate the challenges associated to organizational behavior, organizational Zoo model is required to be adopted by the project development team. The zoo’s conservation model implies that the policy making approach will help to mitigate the organizational challenges efficiently.

According to the zoo policy as the structures of zoo are changing frequently for mitigating the challenges associated to conservation methods. For sustainability of a business organization, the major components that are considered in the Zoo’s leadership management policy include the context of the policy of Zoo’s conservation. It means that in order to gain continuous business improvement and business revenue a business organization should consider different policies. Then decision making is another aspect that is strictly required to be considered by the project manager. Lastly the project manager must, implement proper organizational arrangement in terms of formulation and project implementation. Not only the project manager but also the project team members and the contractors and sub contractors are also required to play their allotted roles for the successful completion of the project. With the Zoo’s organizational policy the employees and the project manager will be able to meet the shared goal accurately within the estimated budget and allotted time phase.

Basically the zoo’s policy is based upon an incremental model. It means that depending on the changing requirement of the consumers the organizational model could be changed effectively and the consumers will feel free to interact with the project manager and even with the development team members for developing the effectively changes. Moreover, due to incremental improvement the team members will be able to satisfy the unsatisfied consumers. Not only this but also, for dynamic societal change the political and the economical structure of the projects might be affected both positively as well as negatively. Due to continuous response on the criticism the mirror perception, will be generated in the organizations and the entire zoo community will be positively impacted. Other then these the main features that a project manager should posses include:

1. Patience
2. Tolerance
3. Creativity idea generating power
4. Strategic operational as well as functional power
5. Decision making power
6. Decision processing power
7. Resistance on anger

4.1 Existing team environment 

After analyzing the current business scenario it has been found that, the aim of the project is to develop a four level building with the accommodation for 200 people, on each floor 50 people. Each of the floors gives a 500 m² space to the office area. In order to develop the project the ProCon Services and the Vella Office Outfits has collaborated with each other. The fit out processing was started on 1^st March and it is expected that the project will be completed within 1^st June, with an estimated budget of $1.2 Million. As the project manager left the project before the completion of the project thus the work is not yet completed but it is half done. Both the first and the second floor are completed up to 50%. After investigation it is found that, the ground floor, first floor, second floor and top floors are completed by 75%, 25%, 25%, 25% and 50% respectively. The current team environment faced the below issues:

• Intra organizational conflict rise due to lack of leadership
• Lack of expert
• Lack of decision making capability
• Lack of management capability

Conclusion 

From the overall discussion it can be concluded that for the successful completion of the project the project manager is required to play accurate roles. In order to reduce the workload and complete the task within the estimated time phase and budget as well the project manager and the project team members are required to act accurate role play. The roles and responsibility of both the internal and external project stakeholders re also illustrated in this report. In order to improve the performance of the project team members the project manager is required to motivate the project team members as a leader.  

Training and development: In order to improve the performance of the overall project team proper training and development programs are required to be arranged by the project manager

Leadership approaches: Both the project manager and the contractors are required to collect data from the relevant resources and also should possess leadership quality.

Time and cost management: As the project is about building fit out thus, the project manager should estimate the project budget and time efficiently.

 The report depicts the role of a project manager while developing a medium-rise office building in Melbourne subrub. In order to develop such project an Australian project management consultancy named as ProCon Services and Vella Office Fit out organizations got engaged to each other.

1.2 objectives

• To complete the project within the estimated fit out budget that is $1.2 Million
• To complete the project within four months that is from 1^stMarch to 30^th
• To develop a time schedule while developing a project fit out plan
• To develop a communication matrix and risk register as well
• To understand the role of leadership while developing and implementing the building fit out plan

1.3 Success criteria

The fit out plan include furnishing, plumbing, electric wearing and development of telecom infrastructure. The assumed fit out accommodation states that the capacity of the room is for 200 people. As per the constructors the developers will build a four level building and in each floor the accommodation capacity is around 50 people thus the total capacity of the newly planned building is around 200 people

1.4 Scope

In this particular project the manager will consider all the relevant aspects those are necessary for the development of project plan. A human resource management plan, risk register, communication matrix and a time phase budget including the time schedule and work breakdown structure is also elaborated in this report. In addition to this, the role and responsibility of the project stakeholders are also illustrated in this report.    

The Project manager plays the lead role.

Project governance will take place through meetings

Internal resource: Project cost

External resource: Raw material suppliers.

Internal stakeholder: Project manager, employees, finance manager

External stakeholder: contractor, sub-contractors

Receiver of project communication: Project manager

3.1 A developed softcopy will be approached to the project sponsor and to organizational head through a face to face meeting.

3.2 At the project initiation phase through secondary data collection or survey risk will be identified.

3.3 Based on project budget and time it will be controlled

3.4 The project manager will plan the procurement

3.5After preparation of the prototype the project will be implemented

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