New! Hire Essay Assignment Writer Online and Get Flat 20% Discount!!Order Now

EPM 5600 Principles of Project Management

Published : 05-Oct,2021  |  Views : 10

Question:

Brief summary of the current status ofthe project, including the Cost Variance and the Schedule Variance. This should also include an overview scorecard or chart of the project, comparing the scheduled tasks to the A list ofany additional information the new Project Manager will need to source in order to produce regular, detailed status reports on the project.

An overview of the leadership behaviouron the  This should use the Organizational Zoo model to represent Tony Faultier’s observed behaviour, and should also make recommendations for the preferred leadership behaviour to be targeted in the recruitment of a new Project Manager, including support and justification.An overview of the existing teamenvironment, with recommendations for changes to work processes and policies to establish a more cooperative environment, where team members will feel more able to share their knowledge of project risks or problems, and contribute to improvements in project  This should also be supported with some analysis.

Answer:

The report depicts the role of a project manager while developing a medium-rise office building in Melbourne subrub. In order to develop such project an Australian project management consultancy named as ProCon Services and Vella Office Fit out organizations got engaged to each other. The project manager is responsible to play the leading role while developing and implementing the project for the medium rise business organization’s fit out.  In order to reduce the workload the project manager has divided the work among the company staffs and the contractors and sub contractors.  After successful completion of the fit out Ferarri software, a computer software company will be reallocated to the newly designed office building.  However, during the project ongoing phase the project manager Tony Faultier left the organization for which major issues raised.

The project development plan includes aim, objectives, project assumption, project constraints and project scope. Apart from this the time schedules, Work Break down structure, time phase budget are also elaborated in this report. Quality plan, quality control and human resource management are the other factors that are required to be considered for successful implementation of the project. Not only this but also a project communication and risk management plans are also illustrated in this report. The risks occurred because the project manager left the project suddenly. In order to mitigate the issues, certain recommendations are also illustrated in this report.

1.1 Aim

The aim of the project is to develop a fit out plan for a medium rise computer software company named as Ferrari software. The fit out plan include furnishing, plumbing, electric wearing and development of telecom infrastructure. The assumed fit out accommodation states that the capacity of the room is for 200 people. As per the constructors the developers will build a four level building and in each floor the accommodation capacity is around 50 people thus the total capacity of the newly planned building is around 200 people. Though, technical security is not the responsibility of the fit out plan project developers, but still a construction level security are required to be adopted by the project developers.

1.2 Objective

To develop a medium-rise office fit out plan for a four level building including electric wearing, plumbing, telecom infrastructure and furnishing

  • To complete the project within the estimated fit out budget that is $1.2 Million
  • To complete the project within four months that is from 1stMarch to 30th
  • To develop a time schedule while developing a project fit out plan
  • To develop a communication matrix and risk register as well
  • To understand the role of leadership while developing and implementing the building fit out plan

 1.3 Project scope

In this particular project the manager will consider all the relevant aspects those are necessary for the development of project plan. A human resource management plan, risk register, communication matrix and a time phase budget including the time schedule and work breakdown structure is also elaborated in this report. In addition to this, the role and responsibility of the project stakeholders are also illustrated in this report.    

1.4 Project assumption 

  • The project is assumed to be completed within 4 months
  • Total assumed estimated project budget is referred to as $1.2 Million.
  • The first project manager has completed some parts of the entire project.

1.5 Project constraint 

For this project, triple project constraints are selected in terms of project scope, time and cost. Before the initiation of the project the project manager has assumed that the fit out project will be completed within four months with an estimated budget of $1.2 Million.

2. Brief summary of the current status of the project 

In order to reduce the work burden, the project manager should divide the work load between the employees and the project contractor. For implementing a conflict and error free project the manager should develop a proper deployment plan and accurate work break down structure.

2.2 Gantt chart 

Task Name

Duration

Start

Finish

Time schedule development for fit out project

88 days

Wed 3/1/17

Fri 6/30/17

   Project initiation phase

27 days

Wed 3/1/17

Thu 4/6/17

      Development of the business case

2 days

Wed 3/1/17

Thu 3/2/17

      Establishing the terms of references

2 days

Fri 3/3/17

Mon 3/6/17

      Project office set up

2 days

Tue 3/7/17

Wed 3/8/17

      Project feasibility study

4 days

Thu 3/9/17

Tue 3/14/17

      Project risk analysis

3 days

Wed 3/15/17

Fri 3/17/17

      Performance evaluation

3 days

Mon 3/20/17

Wed 3/22/17

      Contract signup with the contractors

4 days

Thu 3/23/17

Tue 3/28/17

      Allocation of sub contractors

3 days

Wed 3/29/17

Fri 3/31/17

      Appointing the final project team

4 days

Mon 4/3/17

Thu 4/6/17

   Project planning phase

27 days

Mon 4/3/17

Tue 5/9/17

      Creating the project plan

2 days

Mon 4/3/17

Tue 4/4/17

      Resource planning

4 days

Wed 4/5/17

Mon 4/10/17

      Development of financial plan

3 days

Tue 4/11/17

Thu 4/13/17

      Creating quality plan

2 days

Fri 4/14/17

Mon 4/17/17

      Development of risk assessment plan

3 days

Tue 4/18/17

Thu 4/20/17

      Developing acceptance planning

2 days

Fri 4/21/17

Mon 4/24/17

      Contract to plumbers

3 days

Tue 4/25/17

Thu 4/27/17

      Contract to the electrician

2 days

Fri 4/28/17

Mon 5/1/17

      Contract to raw material suppliers

4 days

Tue 5/2/17

Fri 5/5/17

      Performing phase review

2 days

Mon 5/8/17

Tue 5/9/17

   Project execution phase

34 days

Wed 5/10/17

Mon 6/26/17

      Perform cost management

2 days

Wed 5/10/17

Thu 5/11/17

      Perform time management

7 days

Fri 5/12/17

Mon 5/22/17

      Perform risk management

5 days

Tue 5/23/17

Mon 5/29/17

      Perform procurement management

4 days

Tue 5/30/17

Fri 6/2/17

      Perform acceptance management

3 days

Mon 6/5/17

Wed 6/7/17

      Perform communication management

5 days

Thu 6/8/17

Wed 6/14/17

      Perform quality management

4 days

Thu 6/15/17

Tue 6/20/17

      Perform change management

4 days

Wed 6/21/17

Mon 6/26/17

   Project closure phase

4 days

Tue 6/27/17

Fri 6/30/17

      Establishing secure relationship between the

2 days

Tue 6/27/17

Wed 6/28/17

      Stakeholder signoff

2 days

Thu 6/29/17

Fri 6/30/17

3.1 Schedule and time management 

In order to implement the project successfully the project manager should manage the schedule properly. As the first project manager Tony Faultier left the project suddenly thus, the project was half completed and in order to complete the project within estimated time phase schedule management is very much necessary. Due to half completion $675k money was already spent and the rest of the part is required to be done by the project development team.

3.2 Cost or budget management

For the successful completion of the project the project manager is needed to develop a communication plan. According to the communication approach, open communication process should be adopted. With the help of open communication approach the project team members will be able to communicate freely along with the project manager and they can also share their point of views with the others.

Category

 In $US

Planning

 $            350,000.00

Commission for the agents

 $            250,000.00

Total Tangible Benefits

 $            600,000.00

Tangible One-Time Costs

Category

In $US

Cost allotted for the constructors

 $            200,000.00

cost allotted for the plumbers, electricians

 $            175,000.00

Net One-Time tangible Costs

 $            200,000.00

Tangible Recurring Costs

Category

In $US

Total cost for maintenances

 $            150,000.00

Total Tangible Recurring Costs

 $            150,000.00

3.3 Communication matrix

Name of the project

Development of fit out plan

Name of the project manager

Please fill

 

Name of the stakeholder

Stakeholder type

Frequency of meeting

Target audience

Role of the stakeholder  

Project manager [Tony Faultier and please fill]

Internal

Daily

Project team members

The project manager is responsible to control and monitor the project progress.  For successful project completion, the project manager should also play the role of a leader and should also motivate the team members so that they could complete their allotted task accurately.   

Finance manager

Internal

Weekly

Project manager

The finance manager is responsible to develop a project budget based upon the project type and required resources. Not only this but also for improving the performance proper training and development programs are also required to be arranged and the finance manager should also estimate budget for that also.

Business owner and the chairman  [Jim Vella]

Internal

Weekly

Project manager

The business owner is responsible for measuring the overall revenue that might be generated for the successful project completion.

Project sponsor

Internal

Weekly

Project manager

The project sponsor is responsible for selecting the project sponsors. If correct numbers of sponsors are selected the finance manager will be able to estimate the project budget easily and also the manager will be able to complete the project on the estimated time phase.  

Contractor

External

Monthly

Project manager

The contractors are responsible to divide the work load among the sub contractors for completing the project within the estimated time phase and budget as well.   

 4. Overview of leadership behavior on the project

After analyzing the structure of the project it has been found that the main issue rose due to the lack of leadership features. The initial project manager does not have all the characteristics those are necessary to be possessed by a leader. In order to mitigate the leadership oriented issues the project managers are required to use the organizational zoo model. The project team members have observed certain features in the project manager and those are as follows:

  1. The project manager is little lazy on his work and due to lack of patience and tolerance he was unable to motivate them to complete the task within the estimated time phase.
  2. The project manager possesses quite autocratic leadership style thus he was not interested to listen to other team members.

On the other hand the incentives or bonus policy arranged by the business organization was very much logical. According to the bonus policy the staffs those who will exceed the work target will be able to get bonus. Due to the accidental leakage of plumbing the fit out process developed for the first floor get affected very badly which leads the project towards high delay. Again, it is also complained that some of the contract staffs are also unable to provide expected working outcome due to lack of training and experiences. In order to mitigate the challenges associated to organizational behavior, organizational Zoo model is required to be adopted by the project development team. The zoo’s conservation model implies that the policy making approach will help to mitigate the organizational challenges efficiently.

According to the zoo policy as the structures of zoo are changing frequently for mitigating the challenges associated to conservation methods. For sustainability of a business organization, the major components that are considered in the Zoo’s leadership management policy include the context of the policy of Zoo’s conservation. It means that in order to gain continuous business improvement and business revenue a business organization should consider different policies. Then decision making is another aspect that is strictly required to be considered by the project manager. Lastly the project manager must, implement proper organizational arrangement in terms of formulation and project implementation. Not only the project manager but also the project team members and the contractors and sub contractors are also required to play their allotted roles for the successful completion of the project. With the Zoo’s organizational policy the employees and the project manager will be able to meet the shared goal accurately within the estimated budget and allotted time phase.

Basically the zoo’s policy is based upon an incremental model. It means that depending on the changing requirement of the consumers the organizational model could be changed effectively and the consumers will feel free to interact with the project manager and even with the development team members for developing the effectively changes. Moreover, due to incremental improvement the team members will be able to satisfy the unsatisfied consumers. Not only this but also, for dynamic societal change the political and the economical structure of the projects might be affected both positively as well as negatively. Due to continuous response on the criticism the mirror perception, will be generated in the organizations and the entire zoo community will be positively impacted. Other then these the main features that a project manager should posses include:

  1. Patience
  2. Tolerance
  3. Creativity idea generating power
  4. Strategic operational as well as functional power
  5. Decision making power
  6. Decision processing power
  7. Resistance on anger

4.1 Existing team environment 

After analyzing the current business scenario it has been found that, the aim of the project is to develop a four level building with the accommodation for 200 people, on each floor 50 people. Each of the floors gives a 500 m2 space to the office area. In order to develop the project the ProCon Services and the Vella Office Outfits has collaborated with each other. The fit out processing was started on 1st March and it is expected that the project will be completed within 1st June, with an estimated budget of $1.2 Million. As the project manager left the project before the completion of the project thus the work is not yet completed but it is half done. Both the first and the second floor are completed up to 50%. After investigation it is found that, the ground floor, first floor, second floor and top floors are completed by 75%, 25%, 25%, 25% and 50% respectively. The current team environment faced the below issues:

  • Intra organizational conflict rise due to lack of leadership
  • Lack of expert
  • Lack of decision making capability
  • Lack of management capability

Conclusion 

From the overall discussion it can be concluded that for the successful completion of the project the project manager is required to play accurate roles. In order to reduce the workload and complete the task within the estimated time phase and budget as well the project manager and the project team members are required to act accurate role play. The roles and responsibility of both the internal and external project stakeholders re also illustrated in this report. In order to improve the performance of the project team members the project manager is required to motivate the project team members as a leader.  

Training and development: In order to improve the performance of the overall project team proper training and development programs are required to be arranged by the project manager

Leadership approaches: Both the project manager and the contractors are required to collect data from the relevant resources and also should possess leadership quality.

Time and cost management: As the project is about building fit out thus, the project manager should estimate the project budget and time efficiently.

 The report depicts the role of a project manager while developing a medium-rise office building in Melbourne subrub. In order to develop such project an Australian project management consultancy named as ProCon Services and Vella Office Fit out organizations got engaged to each other.

1.2 objectives

  • To complete the project within the estimated fit out budget that is $1.2 Million
  • To complete the project within four months that is from 1stMarch to 30th
  • To develop a time schedule while developing a project fit out plan
  • To develop a communication matrix and risk register as well
  • To understand the role of leadership while developing and implementing the building fit out plan

1.3 Success criteria

The fit out plan include furnishing, plumbing, electric wearing and development of telecom infrastructure. The assumed fit out accommodation states that the capacity of the room is for 200 people. As per the constructors the developers will build a four level building and in each floor the accommodation capacity is around 50 people thus the total capacity of the newly planned building is around 200 people

1.4 Scope

In this particular project the manager will consider all the relevant aspects those are necessary for the development of project plan. A human resource management plan, risk register, communication matrix and a time phase budget including the time schedule and work breakdown structure is also elaborated in this report. In addition to this, the role and responsibility of the project stakeholders are also illustrated in this report.    

The Project manager plays the lead role.

Project governance will take place through meetings

Internal resource: Project cost

External resource: Raw material suppliers.

Internal stakeholder: Project manager, employees, finance manager

External stakeholder: contractor, sub-contractors

Receiver of project communication: Project manager

3.1 A developed softcopy will be approached to the project sponsor and to organizational head through a face to face meeting.

3.2 At the project initiation phase through secondary data collection or survey risk will be identified.

3.3 Based on project budget and time it will be controlled

3.4 The project manager will plan the procurement

3.5After preparation of the prototype the project will be implemented

Task Name

% Work Complete

Duration

Start

Finish

Time schedule for fit out project

82%

88 days

Wed 3/1/17

Fri 6/30/17

   Project initiation phase

100%

27 days

Wed 3/1/17

Thu 4/6/17

      Development of the business case

100%

2 days

Wed 3/1/17

Thu 3/2/17

      Establishing the terms of references

100%

2 days

Fri 3/3/17

Mon 3/6/17

      Project office set up

100%

2 days

Tue 3/7/17

Wed 3/8/17

      Project feasibility study

100%

4 days

Thu 3/9/17

Tue 3/14/17

      Project risk analysis

100%

3 days

Wed 3/15/17

Fri 3/17/17

      Performance evaluation

100%

3 days

Mon 3/20/17

Wed 3/22/17

      Contract signup with the contractors

100%

4 days

Thu 3/23/17

Tue 3/28/17

      Allocation of sub contractors

100%

3 days

Wed 3/29/17

Fri 3/31/17

      Appointing the final project team

100%

4 days

Mon 4/3/17

Thu 4/6/17

   Project planning phase

100%

27 days

Mon 4/3/17

Tue 5/9/17

      Creating the project plan

100%

2 days

Mon 4/3/17

Tue 4/4/17

      Resource planning

100%

4 days

Wed 4/5/17

Mon 4/10/17

      Development of financial plan

100%

3 days

Tue 4/11/17

Thu 4/13/17

      Creating quality plan

100%

2 days

Fri 4/14/17

Mon 4/17/17

      Development of risk assessment plan

100%

3 days

Tue 4/18/17

Thu 4/20/17

      Developing acceptance planning

100%

2 days

Fri 4/21/17

Mon 4/24/17

      Contract to plumbers

100%

3 days

Tue 4/25/17

Thu 4/27/17

      Contract to the electrician

100%

2 days

Fri 4/28/17

Mon 5/1/17

      Contract to raw material suppliers

100%

4 days

Tue 5/2/17

Fri 5/5/17

      Performing phase review

100%

2 days

Mon 5/8/17

Tue 5/9/17

   Project execution phase

62%

34 days

Wed 5/10/17

Mon 6/26/17

      Perform cost management

100%

2 days

Wed 5/10/17

Thu 5/11/17

      Perform time management

100%

7 days

Fri 5/12/17

Mon 5/22/17

      Perform risk management

100%

5 days

Tue 5/23/17

Mon 5/29/17

      Perform procurement management

100%

4 days

Tue 5/30/17

Fri 6/2/17

      Perform acceptance management

100%

3 days

Mon 6/5/17

Wed 6/7/17

      Perform communication management

0%

5 days

Thu 6/8/17

Wed 6/14/17

      Perform quality management

0%

4 days

Thu 6/15/17

Tue 6/20/17

      Perform change management

0%

4 days

Wed 6/21/17

Mon 6/26/17

   Project closure phase

0%

4 days

Tue 6/27/17

Fri 6/30/17

      Establishing secure relationship between the

0%

2 days

Tue 6/27/17

Wed 6/28/17

      Stakeholder signoff

0%

2 days

Thu 6/29/17

Fri 6/30/17

Resource Names

Cost

Actual Cost

CV

business owner

$2,880.00

$2,880.00

($2,880.00)

application manager

$1,600.00

$1,600.00

($1,600.00)

business owner

$2,880.00

$2,880.00

($2,880.00)

finance manager

$3,840.00

$3,840.00

($3,840.00)

project manager

$5,280.00

$5,280.00

($5,280.00)

lead project developer

$3,600.00

$3,600.00

($3,600.00)

project manager

$7,040.00

$7,040.00

($7,040.00)

contractor

$2,400.00

$2,400.00

($2,400.00)

contractor

$3,200.00

$3,200.00

($3,200.00)

project manager

$3,520.00

$3,520.00

($3,520.00)

finance manager

$3,840.00

$3,840.00

($3,840.00)

finance manager

$2,880.00

$2,880.00

($2,880.00)

project sponsor

$1,600.00

$1,600.00

($1,600.00)

lead project developer

$3,600.00

$3,600.00

($3,600.00)

project manager

$3,520.00

$3,520.00

($3,520.00)

plumber

$1,920.00

$1,920.00

($1,920.00)

electrician

$1,280.00

$1,280.00

($1,280.00)

sub contractor

$1,600.00

$1,600.00

($1,600.00)

application manager

$1,600.00

$1,600.00

($1,600.00)

finance manager

$1,920.00

$1,920.00

($1,920.00)

project manager

$12,320.00

$12,320.00

($12,320.00)

application manager

$4,000.00

$4,000.00

($4,000.00)

architect

$8,900.00

$8,900.00

($8,900.00)

architect

$2,400.00

$2,400.00

$0.00

Bibliography 

Ahern, T., Leavy, B. and Byrne, P.J., 2014. Complex project management as complex problem solving: A distributed knowledge management perspective. International Journal of Project Management, 32(8), pp.1371-1381.

Dwivedula, R., Bredillet, C.N. and Müller, R., 2015. The relation between work motivation and project management success in case of temporary organizations: theoretical lenses.

Heagney, J., 2016. Fundamentals of project management. AMACOM Div American Mgmt Assn.

Hornstein, H.A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Hwang, B.G. and Ng, W.J., 2013. Project management knowledge and skills for green construction: Overcoming challenges. International Journal of Project Management, 31(2), pp.272-284.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.

Kaiser, M.G., El Arbi, F. and Ahlemann, F., 2015. Successful project portfolio management beyond project selection techniques: Understanding the role of structural alignment. International Journal of Project Management, 33(1), pp.126-139.

Kerzner, H., 2013. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. 

Leach, L.P., 2014. Critical chain project management. Artech House.

Lock, M.D., 2014. The essentials of project management. Ashgate Publishing, Ltd..

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk management methodology for small firms. International Journal of Project Management, 32(2), pp.327-340.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Sharbatoghlie, A. and Sepehri, M., 2015. An Integrated Continuous Auditing Project Management Model (CAPM). In 4th International Project Management Conference.

Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Turner, J.R., 2014. The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill. 

Walker, A., 2015. Project management in construction. John Wiley & Sons.

Get An Awesome Price Quote For Your Paper – Absolutely FREE!
    Add File
    Files Missing!

    Please upload all relevant files for quick & complete assistance.

    Our Amazing Features

    delivery

    No missing deadline risk

    No matter how close the deadline is, you will find quick solutions for your urgent assignments.

    work

    100% Plagiarism-free content

    All assessments are written by experts based on research and credible sources. It also quality-approved by editors and proofreaders.

    time

    500+ subject matter experts

    Our team consists of writers and PhD scholars with profound knowledge in their subject of study and deliver A+ quality solution.

    subject

    Covers all subjects

    We offer academic help services for a wide array of subjects.

    price

    Pocket-friendly rate

    We care about our students and guarantee the best price in the market to help them avail top academic services that fit any budget.

    Getting started with MyEssayAssignmentHelp is FREE

    15,000+ happy customers and counting!

    Rated 4.7/5 based on
    1491 reviews
    ;