BSBLED502 Manage Programs that Promote Personal Effectiveness Assessment

Complete the following steps:
1. With your assessor, determine a suitable workplace or simulated business to support the first three assessment tasks.
2. Identify three common health issues that can affect productivity in the workplace.
3. Identify two consultants able to help in your research.
4. Research internal (workplace or simulated workplace documents such as policies or planning) and external sources of information for each identified issue for the following:
a. Importance of the issues for workplace objectives or requirements, particularly in regard to productivity outcomes.
b. Prevalence of the issue and any forecasts (i.e. is it an emerging or growing problem?),especially within the Australian workforce or relevant to the chosen workplace.
c. Identify standard approaches to address the issue in the workplace (10-15 words per description).
d. For two of the identified approaches, briefly detail how the approach is managed in the workplace (1-2 paragraphs per approach), and give reasons for which management approach you prefer.
5. Present the above information in a brief oral presentation, with a supporting written summary,to a management team meeting (simulated with your assessor), ensuring that you: 
a. Provide a summary report, no longer than two A4 pages, to be handed out to meeting attendees at the commencement of your presentation.
b. Outline three health issues impacting on workplace productivity (step 1).
c. Describe the impact of and your proposed approaches to each issue (step 2).
d. Ask for feedback and approval to develop a program to address one of the issues using your preferred approach. 

According to James et al., (2016), in order to address important issues in an organisation, it is necessary to conduct meetings. The meetings are important in order to share thoughts, opinions and knowledge to the employees about the procedure and the stature of an organisation. For the purpose of this research, the researcher has taken into consideration the topic of motivation that can be used to encourage employees to work in an efficient manner. The organisation taken for the research is Wesfarmers.

Creating organisational chart

 The organisation chart of Wesfarmers shows that the CEO, Deputy CEO, Managing Director, Board Chairman and the Directors need to conduct the meeting in order to address the concept of motivation. The meeting needs to acknowledge the employees and help them understand the concept of motivation.

Completing meeting requirement form

 Completing meeting preparation plan

Reviewing the action plan

After reviewing the action plan, it has been seen that all the tasks that were required for the success of the meeting have been completed in a successful manner. The requirements of the action plan have been fulfilled and the requirements specified for the guests as well as the employees have been identified in an effective manner.

Completing tasks of the action plan

The action plan shows that every task has been completed successfully. There are no tasks that either has been ignored or have been partially completed.

a. Identifying minute-taker

According to Clark (2015), a minute-taker is a person who plays the role of recording the minutes of a meeting. A minute-taker notes the minutes and ensure that every agenda of the meeting is fulfilled. In this case, the meeting taker was provided with a minute-taker form that contained details of the activities along with the goals and objectives of the organisation for conducting this meeting.

b. Resolving an issue and taking notes

One issue from the meeting was that the employees were unable to remain focused throughout the meeting. This may be because the meeting was more theoretically based rather than practical oriented. The use of graphical images to describe the concept of motivation could have helped in getting the full attention of the employees. This issue was documented for future purpose.

1. Checking the minute-taker form

The minute-taker form was checked in order to identify any mistakes. The use of sentences and the ways by which the form had been filled was checked minutely.

2. Making corrections

It had been seen that in some boxes, the minute-taker had given the broad description when an only one-word answer was required. This was a rectification that was needed to be made.

a. Preparing the meeting

Being the chairperson of the Adidas Company, recently I conducted a meeting on the changes required at the workplace policies and procedures along with the risk management analysis. The stakeholders of the company were invited, that is the Public Relations manager, marketing manager, sale manager, shareholders committee and others. Their participation was necessary as the company should not conceal any facts from its stakeholders and communicate the risk management plans to them as well, through holding meetings. Effective participation of the employees encourages and motivates them, which in turn is responsible for the company’s success. Therefore, the employees’ participation was also necessary. Along with that, the business manager, finance manager and the departmental head were also being invited.

The style and structure of the meeting was extremely professional as the discussions were related to the company’s betterment. The time, venue and duration of the meeting were mentioned beforehand. Moreover, press releases and house journals were presented to each and every guest, in order to give them an overview of the company. The agenda of the meeting was to improve the workplace policies and conditions of the employees, where the employees were given full opportunity to voice their opinions and views through formal presentations, without any fear of being scolded or punished. There was a set of rules for each and every member attending the meeting.

While planning for the budgetary issues for the meeting the following things were kept in mind; media involvement, electricity, projection costs, refreshments for the attendees, selection of venue and others. All these factors play a crucial role while conducting a meeting, as it set up a formal and environment. The meeting was mainly conducted for establishing the context of the risk, which involves the procedures and policies of the company, risk assessment processes, critical factors other issues, identification of the risk, analyzing it and then communicating the plan to the Business manager and Head of the Department and amendment of the plans, after getting the feedbacks and implementing those in order to manage the risk situations.

The key objectives of the company were raised in the meeting. These included; raising the Workplace Standards through the company’s supplier code of conduct, outlining proper labor and human rights, providing proper right and freedom to the labors and treating them ethically, outlining their Environmental Policies for sound and safe environmental management. In addition to this, the meeting raised issue on commitment to continuous improvement of the workplace policies and procedures. It also gave a brief explanation on the purpose of the Group Risk management policy. It is to involve all the employees together and managing the risk after seeking each and everyone’s views and opinions. Discussing in group helped in managing the risks effectively and more efficiently. Effective participation of the employees encourages and motivates them, which in turn is responsible for the company’s success.

b. Conducting and following up meeting

The issues related to workplace were solved to a huge extent in the meeting. The action plan mentioned increasing of the employees’ wages and introducing lucrative benefits and incentives. Several steps are to be undertaken for providing the workers with workplace safety and safety. Consumers, from now on, will have the opportunity to provide feedback to the suggestion boxes, which will be available in the stores. These issues were completely solved in the meeting and the company will undertake the policies and procedures. Moreover, the employees’ safety and security is a major concern. The new policies, discussed in the meeting, will benefit the employees to a huge extent.

Being the chairperson of the company, I had certain responsibilities and duties while conducting the meeting. From sending invitations to the attendees, to setting up of the interview tone; everything was my responsibility. I confirmed the venue, time and duration before inviting the attendees and also prepared the agenda. The room was assembled beforehand, with all necessary documents placed in the right position. All the documents, like house journals and press releases were placed on every attendee’s table. Simple and understandable slides were presented, to discuss regarding the workplace issues. The audience selection was done beforehand to avoid unnecessary harassments.

All the participants worked together in order to mitigate the issues. Group discussions helped in identifying the problems as well as providing solution to those. Employee interaction helped in identifying their issues, as discussing in groups is necessary for managing the risks effectively and more efficiently. Effective participation of the employees encourages and motivates them, which in turn is responsible for the company’s success. The tone of the meeting was formal which helped in achieving satisfactory standards. Feedbacks from the stakeholders provided useful insights. The key objectives of the company were raised in order to mitigate the issues and identify the areas of improvements.

Media involvement was necessary as to inform the target customers regarding the company’s new policies and procedures. It helped in gaining mass attention. The key feature of Adidas’s system policies is establishing the context of the risk, which involves the procedures and policies of the company, risk assessment processes, critical factors, stakeholders and other factors. Identification of the risk, analyzing it and then communicating the plan to the Business manager and Head of the Department as well as holding meetings in order to get some valuable feedback from them. All these issues were effectively met in the meeting.

The whole meeting was being recorded as it was necessary to document the whole thing. The meeting helped in achieving the desired outcomes. The style and structure of the meeting was extremely professional as the discussions were related to the company’s betterment. While planning for the budgetary issues for the meeting the following things were kept in mind; media involvement, electricity, projection costs, refreshments for the attendees, selection of venue and others. All these factors play a crucial role while conducting a meeting, as it set up a formal and environment.

 Reference

Clark, C. P. (2015). Joint Meeting Agenda. Routelegde

James, K., Reher, P. P., Linares, R., Wells, K., Chute, C., Anderson, H., ... & Miner, E. D. G. (2016). Board Meeting Agenda.

Wesfarmers.com.au (2017). Wesfarmers.com.au. Retrieved 8 October 2017, from http://www.wesfarmers.com.au/